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Using Kaia AI Assistant

Kaia is an integrated AI assistant that helps you manage tasks and daily activities through natural language interaction while adhering to MYN principles.

Interaction Methods​

🎤 Voice Conversations (New!)​

Talk to Kaia naturally using your voice:

  • Click the microphone button in the top navigation to start
  • Speak naturally - Kaia uses real-time speech recognition
  • Get spoken responses back - Kaia talks to you!
  • Conversation memory maintains context (up to 20 turns)
  • Sessions auto-expire after 30 minutes of inactivity
  • Token usage is tracked to manage AI costs

💬 Text Chat Interface​

  • Access Kaia through the AI chat modal in the application
  • Have natural conversations about your tasks, schedule, and habits
  • Chat history is preserved between sessions for context continuity
  • Click the AI chat icon to open the chat modal

Core Capabilities​

Task Management​

  • Create and prioritize tasks using natural language
  • Get help organizing tasks according to MYN zones
  • Receive suggestions for task organization and prioritization

Schedule Assistance​

  • Get guidance on time management
  • Identify potential scheduling conflicts
  • Receive recommendations for optimal task ordering

Habit Building​

  • Get support for creating healthy habits
  • Track and maintain habit progress
  • Receive personalized habit-building suggestions

Basic Commands​

Creating Tasks​

Simply describe what you need in natural language:

"Create a task to review the quarterly report by next Friday"
"Add a high-priority task for the client meeting tomorrow"
"Set up a reminder to check project status next week"

Checking Tasks​

Ask about your current tasks:

"What tasks do I have coming up this week?"
"Show me my Critical Now tasks"
"What's in my Opportunity Now zone?"

Organization Help​

Get assistance with task management:

"Help me organize my Critical Now zone"
"Move overdue tasks to appropriate zones"
"Suggest how to prioritize my current tasks"

Voice-Specific Commands​

With voice conversations, you can be even more natural:

"What tasks do I have available?"
"What's the next thing I should focus on?"
"Help me plan my day"
"Start a pomodoro for the project report"
"I just finished writing the email"
"How am I doing today?"

Voice Conversation Tips:

  • Speak naturally - like talking to a friend
  • Kaia remembers your conversation context
  • Wait for responses - she'll talk back!
  • Build on previous questions
  • Ask follow-up questions

Understanding MYN Zones​

Kaia is aware of MYN's urgency zones:

  • Critical Now ⚡ - Immediate attention required
  • Opportunity Now 🎯 - Near-term tasks
  • Over-the-Horizon 🌅 - Future tasks
  • Parking Lot 🅿️ - Tasks on hold

Integration with Planner​

  • Use Kaia to manage your planned tasks
  • Get AI insights on your planning and scheduling
  • Receive suggestions for improving task organization
  • Balance workload across your schedule

Best Practices​

Clear Communication​

  • Be specific in your requests to Kaia
  • Provide context when discussing tasks or plans
  • Ask follow-up questions if needed
  • Use simple, clear language

Regular Updates​

  • Keep your task list current
  • Update completed tasks promptly
  • Review and adjust plans as needed
  • Use Kaia to maintain system organization

Feedback Loop​

  • Pay attention to AI suggestions
  • Adjust your approach based on what works best
  • Use the AI to refine your planning strategy
  • Regularly review AI-suggested organizations

Current Limitations​

Kaia has some restrictions to be aware of:

  • Cannot schedule tasks for specific times (only dates)
  • Cannot create or modify calendar events
  • No direct email processing capability
  • Voice conversations limited to 20 turns per session (to manage AI costs)
  • Voice sessions auto-expire after 30 minutes of inactivity

Tips for Success​

  1. Start Simple: Begin with basic task creation and queries
  2. Be Specific: Include dates and priorities when possible
  3. Review Suggestions: Always verify AI-proposed organizations
  4. Regular Check-ins: Use Kaia to maintain system organization

Experimental Status​

Remember that Kaia is an experimental feature:

  • Features may change or evolve
  • Feedback is welcome and encouraged
  • Updates will be released regularly
  • Some functions may be limited or unavailable