Skip to main content

📦 Data Export

Take control of your task data with Mind Your Now's comprehensive export feature. Export your tasks in multiple formats for backup, analysis, or migration purposes.

Overview​

The Data Export feature allows you to:

  • Download all your task data in industry-standard formats
  • Choose between JSON, iCal, or CSV formats
  • Filter exports by task status and date range
  • Maintain complete ownership of your data

Available Export Formats​

JSON Format​

Perfect for developers and data analysis, JSON exports include:

  • Complete task details with all metadata
  • Task relationships and assignments
  • Timestamps for creation, updates, and completion
  • Household context for shared tasks

iCal Format​

Ideal for calendar applications, iCal exports include:

  • Tasks with due dates as VTODO items
  • Compatible with most calendar applications
  • Includes priority levels and categories
  • Preserves recurrence patterns

CSV Format​

Best for spreadsheet analysis, CSV exports include:

  • Tabular format for easy sorting and filtering
  • All core task fields in columns
  • Perfect for Excel or Google Sheets
  • Great for productivity analysis

How to Export Your Data​

Step 1: Access Export Settings​

  1. Navigate to Settings in the bottom navigation
  2. Find the Data & Privacy section
  3. Look for Export My Tasks

Step 2: Configure Your Export​

  1. Select Format: Choose JSON, iCal, or CSV
  2. Include Options:
    • ✅ Include archived tasks
    • ✅ Include completed tasks
  3. Date Range (optional): Filter by specific time period

Step 3: Request Export​

  1. Click Request Export
  2. Your export will be processed asynchronously
  3. You'll receive an email when it's ready

Step 4: Download Your Export​

  1. Check your export history in the same section
  2. Click Download next to your export
  3. File downloads as a ZIP archive
  4. Links expire after 7 days for security

Export Contents​

What's Included​

  • Task Details: Title, description, notes
  • Metadata: Priority, category, tags
  • Dates: Created, due, completed, archived
  • Assignments: Who tasks are assigned to
  • Recurrence: Repeating task patterns
  • Household Context: For shared tasks

What's Not Included​

  • Calendar events (separate from tasks)
  • Grocery lists (household feature)
  • User profile information
  • Household member details

Export Limits & Security​

Rate Limiting​

  • Maximum 5 exports per day per user
  • Prevents system abuse
  • Resets at midnight UTC

Security Features​

  • Exports require authentication
  • Download links are unique and expire
  • Files deleted after 7 days
  • HTTPS encryption for all transfers

Managing Your Exports​

Export History​

View all your exports with:

  • Request date and time
  • Export status (processing/ready/expired)
  • File size
  • Download/delete options

Bulk Actions​

  • Delete multiple old exports at once
  • Clear export history
  • Download multiple exports

Use Cases​

Data Backup​

Regular exports provide peace of mind:

  • Monthly backups of all tasks
  • Archive completed projects
  • Disaster recovery preparation

Productivity Analysis​

Use CSV exports to:

  • Track completion rates over time
  • Analyze task categories
  • Measure productivity trends
  • Create custom reports

Migration​

Moving to another system:

  • JSON format preserves all data
  • iCal for calendar applications
  • CSV for custom imports

Troubleshooting​

Export Taking Too Long​

  • Large accounts may take up to 15 minutes
  • Check spam folder for notification email
  • Verify your email address in settings
  • Links expire after 7 days
  • Request a new export if expired
  • Check you're logged in

Missing Data​

  • Verify filter settings
  • Check include archived/completed options
  • Some fields may be empty if not used

Best Practices​

  1. Regular Exports: Schedule monthly exports for backup
  2. Before Major Changes: Export before bulk operations
  3. Archive Management: Export before archiving old tasks
  4. Format Selection:
    • JSON for complete data
    • iCal for calendar integration
    • CSV for analysis

Privacy & Compliance​

Your exports help satisfy:

  • GDPR Article 20: Right to data portability
  • CCPA: Right to know what data is collected
  • Personal Backup: Your data remains yours

FAQ​

Q: How long are exports available? A: Export files are available for download for 7 days after generation.

Q: Can I automate exports? A: Currently exports are manual. Automated exports are on our roadmap.

Q: What's the file size limit? A: No specific limit, but very large exports may take longer to process.

Q: Can I export specific tasks only? A: Currently you can filter by status and date range. More filters coming soon.

Q: Are exports encrypted? A: Exports are transmitted over HTTPS but files themselves are not encrypted.