Skip to main content

🤝 Task Sharing

Share your tasks with household members and collaborate in real-time! Whether you need help with a big project, want to delegate responsibilities, or just need someone to review your work, Task Sharing makes it simple.

Why You'll Love Task Sharing 💕​

Ever had a task that felt too big to tackle alone? Or wished you could hand something off to someone else in your household? Task Sharing lets you bring others into your workflow, making collaboration natural and stress-free.

Perfect for:​

  • Big Projects - Break down large tasks and get help from household members
  • Delegation - Share responsibilities with family or roommates
  • Collaboration - Work together on shared goals
  • Accountability - Keep everyone in the loop on important tasks

What You Can Share 📋​

Shareable:​

  • ✅ Regular Tasks - Any personal task you create
  • ✅ Projects - Multi-step tasks and goals

Not Shareable:​

  • ❌ Chores - These are household-specific and already visible to everyone
  • ❌ Habits - Personal by nature (your meditation streak is yours!)

Getting Started is Easy! 🚀​

Share a Task (1 minute!)​

  1. Find Your Task

    • Go to your task list
    • Click on the task you want to share

  2. Click the Share Button

    • Look for the share icon (👥)
    • It's right there in the task details

  3. Choose Who to Share With

    • Select household members from the list
    • You can share with multiple people at once!

  4. Pick the Access Level

    • View - They can see it but not edit
    • Edit - They can make changes too
    • Delegate - Transfer full ownership

  5. Add a Message (Optional)

    • "Can you help me with this?"
    • "Please review when you have time"
    • Or just send it without a note!

  6. Send It!

    • Hit that share button
    • They'll get a notification right away

Access Levels Explained 🔐​

View Only 👀​

Perfect when you want someone to see progress but not make changes.

They can:

  • See all task details
  • Check completion status
  • View updates in real-time

They cannot:

  • Edit the task
  • Mark it complete
  • Change any details

Great for:

  • Keeping family updated on your work
  • Letting roommates know what you're doing
  • Transparency without confusion

Edit Access ✏️​

Best for true collaboration!

They can:

  • See all task details
  • Edit the task description
  • Update progress
  • Add notes and comments

They cannot:

  • Delete the task
  • Share it with others
  • Change the owner

Great for:

  • Working together on projects
  • Getting input on task details
  • Collaborative planning

Delegate 👑​

Hand it off completely!

What happens:

  • They become the new owner
  • You lose edit access (but can still view)
  • They can share or manage it

Use it when:

  • Someone else should take over
  • You're handing off responsibility
  • The task fits their wheelhouse better

Receiving Shared Tasks 📬​

When Someone Shares With You​

You'll Get:

  • 🔔 Push notification (if you have them enabled)
  • ✉️ In-app notification badge
  • 📧 Email notification (if offline)

What to Do:

  1. Check Your Notifications

    • Tap the notification icon
    • See who shared what with you

  2. Review the Task

    • Read the task details
    • Check the message they included
    • See what access level they gave you

  3. Accept or Decline

    • Accept - The task appears in your "Shared with Me" list
    • Decline - Politely say no (they'll get notified)

  4. Add a Response Note (Optional)

    • "Happy to help!"
    • "I'm swamped this week, sorry!"

Finding Your Shared Tasks​

Your Inbox:

  • Tap "Shared with Me" in the menu
  • See two sections:
    • Pending - Awaiting your response
    • Accepted - Tasks you're collaborating on

Task Details:

  • Tasks you own show "🤝 Shared"
  • Tasks shared with you show the owner's name

Managing Shared Tasks 🎯​

As the Task Owner​

See Who Has Access:

  1. Open the task
  2. Look for the "Shared with" section
  3. See everyone who has access and their level

Remove Someone's Access:

  1. Find them in the "Shared with" list
  2. Click "Revoke"
  3. They lose access immediately (they'll get notified)

Change Access Levels:

  • Currently not supported
  • Revoke and re-share with the new level if needed

As a Collaborator​

Leave a Shared Task:

  1. Open the task
  2. Click "Leave Share"
  3. Confirm you want to leave
  4. It's removed from your list (owner gets notified)

What You See:

  • Task owner's name
  • Your access level (View/Edit/Delegate)
  • All updates happen in real-time

Real-Time Updates ⚡​

Everyone Stays in Sync:

  • Edit the task → Everyone sees it instantly
  • Mark it complete → All collaborators notified
  • Add a note → Shows up for everyone

Live Indicators:

  • See when someone is viewing the task
  • Get updates as they happen
  • No refresh needed!

Privacy & Security 🔒​

What's Protected​

Household Boundaries:

  • Can ONLY share with household members
  • Can't share outside your household
  • Automatic security checks

Permission Levels:

  • Only task owner can share
  • Only task owner can revoke access
  • Clear access levels for everyone

What You Should Know​

Shared Tasks Are:

  • Visible to everyone you shared with
  • Updated in real-time
  • Tracked for completion

Best Practices:

  • Only share tasks that need collaboration
  • Use View access for transparency
  • Use Edit for true teamwork
  • Revoke access when collaboration is done

Troubleshooting 🛠️​

"I Can't Share This Task"​

Possible reasons:

  • It's a Chore (chores can't be shared - they're already household-wide)
  • It's a Habit (habits are personal)
  • You're not the owner (ask the owner to share it)
  • The task is archived or completed

"They Didn't Get My Share Notification"​

Quick fixes:

  1. Check they're in your household
  2. Ask them to check their notifications
  3. They might need to refresh the app
  4. Email notification might be in spam

"I Want to Share With Someone Outside My Household"​

Currently not supported:

  • Task Sharing Phase 1 is household-only
  • This keeps things secure and simple
  • Future phases may expand sharing options

"Can I Share Multiple Tasks at Once?"​

Not yet:

  • You can share one task at a time
  • Share the most important ones first
  • Or create a parent task and share that!

Pro Tips 💡​

Make the Most of Task Sharing​

1. Use Descriptive Messages

✅ "Can you review the budget section?"
✅ "Please help with research on this topic"
❌ "Help"
❌ [No message]

2. Choose the Right Access Level

  • Default to View for transparency
  • Use Edit when you truly need collaboration
  • Save Delegate for clear handoffs

3. Keep Shared Tasks Organized

  • Review your "Shared with Me" list weekly
  • Decline shares you can't help with
  • Leave shares when collaboration is done

4. Communicate Clearly

  • Add notes as you work
  • Update the task description
  • Let others know when you make changes

5. Be Respectful

  • Don't spam people with shares
  • Give context in your messages
  • Accept/decline promptly

Coming Soon 🚀​

Future Enhancements:

  • Task comments and discussions
  • Share history and activity log
  • Bulk sharing for multiple tasks
  • Sharing outside households (with privacy controls)
  • Custom access levels
  • Task templates for common collaborations

Need Help? 🆘​

Still stuck?

Found a bug?

  • Report it in Settings → Help & Feedback
  • We'll get back to you ASAP!

Task Sharing is part of Mind Your Now's commitment to making collaboration effortless. We're constantly improving based on your feedback! ❤️